Risk based Validation

by | Jun 8, 2024

This micro-video (1.37 mins) is part of a series in the RTO Validation Module that can be downloaded from within the application and used as suits the organisation.

Key points

Revised Standards are clear
What must be documented
Develop a policy
Be prepared to defend it

Revised Standards

1.5 (c) The RTO demonstrates…how it uses a risk-based approach to determine the component of the training product to be validated and the sample size of assessments.


A documented policy is evidence of an approach. How do you prove it is known across the organisation and systematically implemented if it is not documented? It is mandatory to have a risk-based approach to validation, so documentation must reflect risk considerations.

  1. Have a documented approach
  2. Make sure it reflects consideration of risk
  3. Make sure it references the sample size.

Develop a policy

A ‘risk-based approach’ is a fancy way of saying to have a policy that works for the organisation and then implement it.

The Standards are also explicit about what must be incorporated into the approach, so ensure these three dimensions are mentioned:

Validation is …informed by risks to training outcomes, any changes to the training product, and feedback from learners, trainers, assessors, and industry.

Be prepared to defend it

Once a ‘risk-based approach’ (a.k.a. policy) has been developed and published internally, it becomes the foundation for validation practices, so make it realistic and defensible.


See micro-video Systems: Policies for what to put into a policy or approach.
The RTO Validation Module has a full policy that can be implemented or adapted.